Organize by team, season, and grade.
School rosters lead with grade. Keep groups, season enrollment, meet history, and swimmer progress connected, with a team switcher for the program you’re working on.
For swim coaches & school programs
Your swim program.
All together.
Run the program, not just the next practice. Teams, staff, season plans, training, meet operations, results, and reports — connected from the school desk to the pool deck.
Plan at the desk. Coach on the deck.
A day at the poolPractice preview
Trent Swim ClubThursday · 4:30 PM
Find your
race rhythm.
Gold group · 25-yard pool
3,200 ydPractice distance
90 minOn the deck
01
Warm up
600 yd400 easy swim
4 × 50 build @ 1:00
02
Main set
2,400 yd3 rounds
4 × 100 free @ 1:30
4 × 50 kick @ 1:00
200 easy recovery
03
Cool down
200 yd200 choice, easy
Your words. Your groups. The whole practice.
01
Write in your own words.
02
Take it to the water.
03
See the season take shape.
For coaches, head coaches & school administrators
A home for
the whole program.
Evaluate the daily work and the bigger picture together: how your staff shares a team, how a season is organized, and what you can take to the next meet or department meeting.
Give each coach their own sign-in.
Share access to the appropriate team. Tag each person with the pages they need: practices, meets, swimmers, leagues, the public club page, billing, or staff. Someone who writes practices needs their own subscription. Billing, the club page, and staff do not.
Bring the numbers to the meeting.
Read attendance, planned versus completed training, results, records, and awards. Print season summaries and individual reports, or save them as PDFs.
Start with the people and tools you have.
Bring in supported roster, practice, and meet files. Use the desk on the web and the companion at the pool. Discuss staff subscriptions and multi-year school arrangements with us.
A look inside SwimDesk
See the work.
Then make it yours.
A short screen tour of the practice desk, attendance, and season tools. Recorded with fictional sample data.
Read the tour description
The tour opens a written practice with distance and stroke totals beside the sets, opens attendance to mark the roll, then visits season planning and printable reports. Each screen uses fictional sample records. On your account, these tools read your own team and season.
Meet SwimDesk Live
For everyone
cheering them on.
The coaching happens at the desk. The swimming has a public home, too. Find published meets and results, explore teams and swimmers, and follow the season beyond your own lanes.
Explore SwimDesk LiveFree to explore. No account needed.
A coach’s day, connected
The work follows you.
From desk to deck.
Write the way you coach.
Type the set in familiar shorthand. Distance, time, stroke, and effort add up as you write. Keep every group in the same practice.
Be there for your swimmers.
Open the board, mark the roll, or start the clock. The practice is ready on your device, even when the pool Wi-Fi isn’t.
Know how the work is going.
Read training, attendance, and test results together. Bring meet results back to the desk and see progress across seasons.
Poolside, with you
Less looking down.
More coaching.
Your phone carries what you need at the pool. The board, the roll, the test times. And a landscape clock big enough for the lane to read.
Explore a sample practice. No account needed.
Find your race rhythm.
Warm up
400 easy swim
4 × 50 build @ 1:00
Main set · 3 rounds
4 × 100 free @ 1:30
4 × 50 kick @ 1:00
200 easy recovery
Cool down
200 choice, easy
The full coaching desk
From the first roster.
To the last award.
Explore the tools your coaches and administrators will use throughout the school year. Choose a topic to jump to the details.
01
Teams, athletes & staff
Give the program a shared home, with each season’s roster in the right place.
- School grades, birth dates, member numbers, training groups, and season enrollment.
- Team dashboards and athlete profiles with attendance, training distance, and course-specific best times.
- Coach invitations and team-specific access, with individual email-and-password sign-ins.
02
Season planning
Build the training you mean to do, then see what actually got written.
- Group plans with phases, weeks, practice counts, weekly distance, and effort mixes.
- Week-by-week adjustments and a calendar showing practices against the plan.
- Reusable season templates and group-specific effort systems, including your own zone definitions.
03
Practices & your coaching library
Write in familiar swim shorthand, with the arithmetic beside you.
- Multiple groups in one practice, with distance, stroke, effort, and interval-time readings.
- Shared sets, group-specific work, base paces, test sets, and printable practice sheets.
- A reusable set library, custom trigger words, and effort systems that preserve each group’s meaning.
04
Poolside coaching
Take the day’s work to the water without taking the entire desk with you.
- A seven-day schedule, practice boards, meet-day views, attendance, and test-time entry.
- A landscape practice clock, plus swimmer search, attendance history, and best times.
- Open the practice before heading to the pool. Loaded work stays usable through a Wi-Fi interruption and syncs when you reconnect.
05
Meet entries & relay building
Put the right swimmers in the right races, and check the lineup before it leaves.
- Import an event file, create a meet by hand, or copy an event lineup. Work by event or by athlete.
- Age eligibility, swim-ups, entry-limit warnings, course-specific seeds, exhibition entries, and diving scores.
- Relay orders and alternates, relay-split or individual-time estimates, and a full lineup review before HY3 export.
06
Meet hosting & operations
Move from entries to heats, then from the finish to an official result.
- Team invitations and versioned SwimDesk entry submissions, alongside HY3 file exchange.
- Heat seeding, lane changes, scratches, time entry, and unofficial-to-official review with meet-operation roles.
- Individual and team scoring, including dual-meet matchups within tris and quads. Timing-hardware support depends on the console and connection; confirm your setup with us.
07
Results & training insights
See the swimmer’s season in the context of the work that came before it.
- Results by swimmer, event, or relay; compare entries against results to spot missed or unexpected swims.
- Personal bests, progress against earlier performances, relay-leg splits, and diving results by board and dive count.
- Training, tests, and attendance by season, group, or athlete. Exclude a bad split without throwing out the race.
08
Standards, records & awards
Give improvement a target and achievement a place in the program’s history.
- Built-in motivational time standards and custom sets for the cuts your team uses.
- Team record boards with coach review of new records and a history of the marks they replace.
- Season badges for attendance, distance, improvement, points, standards, and records, plus coach’s-choice awards and printable certificates.
09
Leagues & swimmer pathways
Read the wider competition and help swimmers take their next step.
- League membership by season year, standings, and top times from the results on your desk.
- Views across member results or hosted championships, with league meet invitations.
- Athlete profiles and printable recruiting resumes with best times, awards, and class year; public recruiting and league discovery through SwimDesk Live.
10
Reports for the school & the pool
The same records, ready for a coach, a swimmer, or an administrator to read.
- Season summaries, attendance standings, team rosters, athlete profiles, and individual attendance reports.
- Meet entries and results, psych sheets, heat sheets, meet report cards, and spectator QR signs for published meet pages.
- Record boards, award certificates, and recruiting resumes. Print or save a PDF through the browser’s print window.
11
Imports, exports & continuity
Bring the history you already have and keep a copy of the work you build.
- Supported HY-TEK roster and result imports, with a confirmation step when a results file builds a roster.
- HY-TEK Workout Manager practices and Commit Swimming PDF practice exports, filed into a season.
- Account sync across devices, optional file backups and restore, season files, and HY3 entries for Meet Manager hosts.
12
SwimDesk Live & your community
Give families and supporters a clear place to find the swimming.
- Published meet pages, results, team and swimmer pages, event-and-course rankings, and saved swimming.
- Share the spectator page from meet operations; unofficial and official results have distinct states.
- Public information is published separately from the coaching workspace. Review visibility, family access, and public-results policies as part of your school’s setup.
Choose the right screen for the job.
The web desk is for writing, planning, roster management, entries, and reporting. iPad Air and larger get the full desk in the native app. iPhone, iPad mini, and Android use the Poolside companion for the schedule, attendance, tests, and clock.
Find the right fit
Your whole week.
Not just meet day.
Different tools cover different parts of swimming. Here’s where SwimDesk, Swimcloud, and the two HY-TEK products fit.
Compare by workflow. On small screens, scroll the table sideways.
| The work | SwimDesk | Swimcloud | HY-TEK Team Manager | HY-TEK Meet Manager |
|---|---|---|---|---|
| Day-to-day focus | Training, team work, and race day in one desk | Teams, meet entries, results, and swimmer profiles | Team administration and performance tracking | Hosting and scoring swim meets |
| Practice & training | Written sets, season plans, attendance, tests, and poolside clock | See provider for training workflow | Workout Manager option for workouts, attendance, and training | Meet operations are the primary focus |
| Meet preparation | Entries by athlete or event, relay orders, HY3 export | Online entries and HY3-compatible export | Eligibility, relay selection, and entry export | Entry import, seeding, and heat sheets |
| Running a meet | Heats, lane changes, unofficial-to-official results, and scoring | Swimcloud Meet Manager for Mac and Windows | Separate Meet Manager product | Meet operation, timing interfaces, and scoring |
| Beyond the team | SwimDesk Live: published meets, teams, swimmers, and rankings | Swimmer profiles, results, rankings, and team records | Team Stats Online for team information | Results publication and Meet Mobile options |
A workflow overview, not an exhaustive feature or pricing list. Options depend on the product and package. Provider documentation checked September 21, 2026: Swimcloud coach guide ↗, Team Manager ↗, Meet Manager ↗.
Keep working with the host’s tools.
Import event files and results, and export HY3 entries for a Meet Manager host. Bring past practices from HY-TEK Workout Manager or a Commit Swimming PDF export into your season.
Choose your rhythm
A place for
your season’s work.
Choose monthly or annual billing.
Coaching for a club or school? Let’s talk.
How does SwimDesk fit a school program?
Set up a school team, organize athletes by grade and training group, and enroll them in a season. Coaches can plan and write practices, prepare meets, track progress, and print reports from the same team’s records.
How should we plan staff access and subscriptions?
Each person uses an individual sign-in. Tag them with the pages they need — practices, meets, swimmers, leagues, the public club page, billing, or staff. Coaching tags need their own subscription. Billing, the club page, and staff do not. Contact us to discuss the people, responsibilities, and multi-year arrangement for your school.
Will it work with our timing equipment?
Meet operation supports typed times and supported timing inputs, but a connection alone does not mean a console is compatible. Share your console model and meet workflow with us before planning a school meet around a hardware connection.
Is our coaching workspace public on SwimDesk Live?
The coaching workspace and public pages are separate. Public pages read published information; discovering your school on Live does not give someone access to its practices or staff workspace. Review the privacy and public-results policies when setting up your program.
What can I do on my phone?
Take the week’s schedule to the deck, open the practice board, run the landscape clock, mark attendance, and enter test times. Team gives you swimmer search, attendance, and best times. Writing and season planning stay on the desk. iPad Air and larger also have the full desk in the native app.
What happens when the pool Wi-Fi drops?
Open your practice before heading to the deck so it’s loaded on your device. Attendance, test entry, and the clock keep working without waiting for Wi-Fi. Changes sync to your account when you reconnect.
Can I handle meet entries and relays?
Yes. Import the host’s event file or build a meet by hand. Make entries by session, check eligibility and entry limits, and arrange relay legs and alternates. Review the complete lineup before exporting your entry file.
What happens after the meet?
Import results to read them by swimmer, event, or relay. Compare against earlier swims, check entries against results, and exclude a bad split without losing the rest of the race.
Can my assistant coach use it?
Invite people from Coaches on the desk. Each signs in with their own email and password. Tag them with the pages they need, such as practices on deck or billing for a parks department.
Can I print reports?
Season summaries, attendance standings, rosters, athlete profiles, and meet report cards live together in Reports. Print a sheet or save a PDF through your browser’s print window.
Bring your program together
Let’s talk about
your school.
Discuss your school’s needs Tell us about your teams, coaching staff, current tools, and the meets you host.